Rebekah Hook: driving policy added

2026-09-15T14:24:32Z

driving policy added

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==== Policy ====
At Handcrafted, we are committed to ensuring the safety of our employees who drive personal vehicles for work-related purposes. We recognise that staff members are often required to drive during their working day, whether that is travelling between hubs, support visits and activities, giving lifts to trainees, or transporting organisational equipment.

This policy outlines the responsibilities and requirements for employees who drive as part of their roles, to ensure safety and compliance with the law.

Staff members who are going to be driving for work purposes are briefed at induction on the safe use of their vehicle and made aware of the requirements and responsibilities outlined in this policy.

==== Requirements & Responsibilities ====
Before an employee starts driving for work-related purposes, we ask to see a valid driver’s license appropriate for the vehicle being driven. Staff members who drive for work purposes must be covered by business insurance.

Employees are responsible for regularly inspecting and maintaining their vehicles to ensure they are appropriately insured, taxed and in roadworthy condition. They are responsible for organising their own repairs and servicing when necessary.

Employees are responsible for any fines or penalties resulting from traffic violations incurred while driving for work.

All driving-related accidents must be reported as required by law, and line managers must be informed of any accidents that occur during the work day.

Drivers must follow safe driving practices:

* Obey all traffic laws, speed limits, and regulations.
* Do not operate a vehicle under the influence of alcohol, drugs, or any impairing substances.
* Do not drive when excessively tired.
* Use seat belts at all times.
* Avoid using mobile phones or other distractions while driving. Handcrafted has a zero-tolerance policy for texting or emailing while driving and only hands-free talking while driving is permitted (see Electronic Devices and Passwords Policy).

Drivers must follow the Lone Working Policy when giving lifts:

* Staff members must not give lifts by themselves to a person identified as higher risk.
* When doing multiple pickups or dropoffs, staff should do them in an order that means they will not end up travelling alone with a higher-risk person.
* They should avoid taking a person in their car who is not known to Handcrafted (i.e. if we have no referrers risk assessment for them or have not had the opportunity to assess and record any risks.)

==== Engage-Specific Requirements ====
Staff members who drive children are required to have breakdown cover and to have their vehicle checked annually by the Operations Manager, in addition to the above requirements and responsibilities. We keep records of their vehicle documentation.

Driving Policy - Revision history

Rebekah Hook: driving policy added