Introduction and Governance

Summary of Health & Safety Duties

	Name	Position
Health and Safety Co-ordinator	CEO	CEO
Risk Assessments and Managing	Board of Trustees	Board of Trustees
Health and Safety at Work	Operations Director	Operations Director
Consultation with Employees	Board of Trustees	Board of Trustees
	Operations Director	Operations Director
Safety Training	Support Coordinator	Support Coordinator
Welfare	Hub Manager	Hub Manager
Management of Incidents (First Aid)	Board of Trustees	Board of Trustees
	Operations Director	Operations Director
	Hub Manager	Hub Manager
Fire and Emergency Evacuation	Board of Trustees	Board of Trustees
	Operations Director	Operations Director
	Hub Manager	Hub Manager
Display Screen Equipment	Hub Manager	Hub Manager
COSHH	Training Supervisor	Training Supervisor
	Training Supervisor	Training Supervisor
Electrical Safety	Board of Trustees	Board of Trustees
	Operations Director	Operations Director
	Hub Manager	Hub Manager
Control of Smoking at Work	Hub Manager	Hub Manager
	Training Supervisor	Training Supervisor
	Training Supervisor	Training Supervisor
Manual Handling	Board of Trustees	Board of Trustees
	Operations Director	Operations Director
	Hub Manager	Hub Manager
	Training Supervisor	Training Supervisor
	Training Supervisor	Training Supervisor
Food Hygiene & Pest Control	Jenny Booth	Administrator (Durham)
	Tim Crichton	Café Manager(Gateshead)
	Paul Baddams	Hub Manager (Chester-le- Street)
	John Hinton	Operations Director
Noise at Work	Board of Trustees	Board of Trustees
	Operations Director	Operations Director
	Hub Manager	Hub Manager
	Training Supervisor	Training Supervisor
	Training Supervisor	Training Supervisor
Control of Vibration at Work	Hub Manager	Hub Manager
	Training Supervisor	Training Supervisor
	Training Supervisor	Training Supervisor
Occupational Health	Board of Trustees	Board of Trustees
	Operations Director	Operations Director
Control of Asbestos	Board of Trustees	Board of Trustees
	Operations Director	Operations Director
	Hub Manager	Hub Manager
Legionella	Board of Trustees	Board of Trustees
	Operations Director	Operations Director
	Hub Manager	Hub Manager
Lone Working	Operations Director	Operations Director
Personal Protective Equipment	Hub Manager	Hub Manager
	Training Supervisor	Training Supervisor
	Training Supervisor	Training Supervisor
Pressure Systems	Training Supervisor	Training Supervisor
	Training Supervisor	Training Supervisor
Use and Control of Contractors	Lorraine Jones	Hub Manager
Provision and Use of Work Equipment	Training Supervisor	Training Supervisor
	Training Supervisor	Training Supervisor
Dangerous Substances &        Explosive Atmosphere	CEO	CEO
Violence, Aggression &            Challenging Behaviour at Work	Operations Director	Operations Director
Behavioural Safety	Board of Trustees	Board of Trustees
	Operations Director	Operations Director
Work Related Stress	Board of Trustees	Board of Trustees
	Operations Director	Operations Director
Working at Height	Board of Trustees	Board of Trustees
	Hub Manager	Hub Manager
	Training Supervisor	Training Supervisor
	Training Supervisor	Training Supervisor
Drugs & Alcohol	Board of Trustees	Board of Trustees
	Hub Manager	Hub Manager
Infection Control	Hub Manager	Hub Manager
Housekeeping	Hub Manager	Hub Manager
Home/Remote Working	Hub Manager	Hub Manager

ALL THE ABOVE DUTIES WILL BE UNDERTAKEN BY ABOVE PERSONS

Organisational Responsibilities

1.1 To ensure that the spirit and the letter of the law is upheld we have appointed specific people or groups of people to be responsible for the implementation of certain key aspects of our health and safety policy.

1.2 This list is reproduced and displayed at various points throughout the company to ensure that all employees are aware of exactly who is responsible for which aspects of our health and safety policy.

1.3 Those people listed as having specific health and safety duties are given a responsibility folder which contains documentation and guidance to assist them with their duties.

1.4 Within each of the arrangements sections of the policy there is a monitoring checklist which the appointed duty holder will complete from time to time but at least annually and return to the Health and Safety Co-ordinator to enable an action plan to be formulated and implemented.

Board of Trustees

As the employer, the Board of Trustees has overall and final responsibility for health and safety matters. They will ensure that:

• Health and safety management systems are in place and effective.
• Health and safety legislation is complied with.
• This health and safety policy is periodically reviewed.
• All staff and trainees as appropriate receive sufficient information, training and supervision on health and safety matters.
• Risk assessments are undertaken and the results written up and made available to all staff.
• Accidents are investigated and reported to the Board of Trustees.
• There are arrangements in place to monitor the maintenance of the premises and equipment.
• There are adequate arrangements to liaise and co-operate on health and safety matters with other employers.
• There are arrangements in place to monitor the maintenance of the premises and equipment.

The Board of Trustees fulfil a strategic role in health and safety. Overall responsibility for the day-to-day management of health and safety in accordance with the Governing Body’s health and safety policy and procedures has been delegated to the Training Supervisors.

CEO

As CEO, I will ensure that:

• Health and safety is on the agenda of every management meeting and Health & safety meetings are held when required.
• Employees or their representatives are involved in decisions that affect their health and safety.
• Professional health and safety assistance is maintained as required by the Management of Health and Safety at Work Regulations.
• Effective communication is maintained with all employees in order to promote a culture which recognises that controlling health and safety risks is an essential part of everyone’s daily life.
• Adequate funds, materials, equipment and human resources are provided to meet all health and safety requirements.
• Adequate contingency funds are available to address any unforeseen/unexpected health and safe issues that may arise.
• The health and safety policy and procedures are monitored and that any changes necessary are made and maintained throughout the company.
• Support is given to all employees to enable implementation of all aspects of the health and safety policy and procedures.
• Health and safety training is provided for all employees.
• Health and Safety is given prime consideration in all forward planning.
• Appropriate insurance cover is in place and maintained for all aspects of company activities.

Senior Management      

Senior Staff Members will ensure that:

• All employees under their direction fully understand and observe all aspects of the company’s health and safety policy and procedures.
• Information regarding health and safety issues is communicated to and understood by all employees under their direction.
• Any health and safety issue raised by any employee under their direction is either effectively managed by themselves or communicated to the relevant specific health and safety duty holder as detailed within the health and safety policy.
• All employees under their direction receive sufficient information instruction and training regarding the risks to which they are exposed whilst at work and they are instructed in relation to any safe system of work.
• No tasks, duties or activities will take place which may present a risk to employees or any other person until such time as a full assessment has taken place and any resultant control measures identified have been implemented.
• All employees under their direction fully understand their duties in relation to all relevant health and safety requirements.
• All employees attend health and safety meetings as and when requested.
• All employees provide full cooperation regarding health and safety matters to enable those individuals with specific or general duties to discharge them.

• All personal protective equipment is used and maintained as required.
• All accidents, dangerous occurrences or near misses which occur in their area of responsibility are investigated, recorded and where necessary reported as per the requirements detailed within the policy.
• All plant, equipment and facilities under their control are maintained in safe working order without risk to health and that any statutory or in house inspecting and testing regime is complied with.
• All defective plant, equipment or facilities are repaired or replaced where necessary and that these items are taken out of use until such time as the repair or replacement has been carried out.
• Routine monitoring of all policies and procedures applicable to their areas of work is undertaken.
• Procedures are in place to ensure the health and safety of all employees under their control who are potentially exposed to any hazardous substances.

Employees          

All Employees will ensure:

• Compliance and co-operation with any reasonable request made to permit the company to discharge its legal and moral duties in respect of health and safety matters.
• Any hazard which cannot be rectified immediately is reported to the appropriate person for action and if necessary take immediate remedial action to temporarily safe guard against the risk of injury or damage.
• Any accident, near miss or dangerous occurrence is reported as per the requirements detailed within the policy documentation.
• No new equipment, plant or substances are brought onto company premises and used before permission has been granted and any necessary assessments have been conducted.

Health & Safety Policy Review

5.1 To ensure continuing compliance with legislation and best practice our health and safety policy will be reviewed periodically and at least annually.

5.2 The Health and Safety Co-ordinator will ensure that reviews take place with the co-operation of those individuals with specific health and safety duties.

5.3 The Health and Safety Co-ordinator will ensure that all necessary amendments to the policy are made and will ensure that suitable information instruction and training is provided for those affected by the amendments.

Communicating the Health & Safety Policy

The company has established a comprehensive Health, Safety and Welfare Policy in compliance with current legislation.  Within the Policy all levels of management have general and where applicable, specific responsibilities to enable the company to comply with its legal obligations.  Of necessity, it is a large, working document and as such it is impractical and unnecessary for everyone to read it.  However, all the relevant sections for ensuring your health and safety will be communicated to you and, where applicable, written safe systems of work and assessments will be provided, together with appropriate training and safety equipment.

On the preceding page and on official notice boards you will see displayed our general Health and Safety Policy Statement.  This statement is based on accident prevention and is required for compliance with health and safety legislation.  It is very important that you understand and comply with the statement.

To enable the company to fulfil our legal obligations, your co-operation, assistance and involvement is of the utmost importance.

You have a legal duty to:

• Co-operate with the company on all health and safety related issues.
• Ensure your health and safety and that of others, and be accountable for your actions.
• Not to interfere with or misuse anything provided in the interest of health and safety.
• Report accidents, incidents or anything which might cause danger.

For your own health and safety you MUST uphold the responsibilities outlined in the Handcrafted Staff Handbook. Any deviation from it may lead to personal or the company's prosecution by the enforcing authority and may necessitate appropriate disciplinary procedures against an individual, by the company.

To implement the Health and Safety Policy, we are required to identify hazards and take effective measures to reduce and control the risks.  Your suggestions and experience will be an important contribution in determining the actions necessary to achieve this.  You should not carry out any task which means deviating from the agreed methods of work.

Finally, please follow the guidance provided within this booklet and advise your Line Manager of any health and safety problems.